HVAC Unit Reclamation Standard Operating Procedure

Unit Scheduling

1. Shipping coordinator shall obtain written confirmation for removal from awarded site contractor (refer to HVAC Refrigeration Salvage Form).
1. Shipping coordinator shall obtain number of units accompanied by store location, store number, unit description, unit serial and model numbers and unit arrival date.
2. Shipping coordinator shall use obtained data to compose Equipment Disposal Record (EDR).
3. Shipping coordinator shall supply all EDR’s to Reclamation Technician.
4. Shipping coordinator shall contact Reclamation Technicians when unit arrives.
2. Reclamation Technician shall receive units at reclamation facility to ensure proper care is taken and document date received on EDR for each unit arriving.
1. Technician shall coordinate placement of unit in reclamation yard
2. Technician will evaluate condition of unit and immediately inspect for leaks which may result in loss of refrigerant.
1. If unit contains leak, Technician will document location in comments section of EDR and immediately repair.
2. If leak can not be repaired, Technician will immediately begin reclamation process to minimize escape
3. Technician will document potential loss of refrigerant in the comments section.
3. Technician will review EDR for unit to verify proper information is on form
4. Technician will add unit to Reclamation schedule to ensure unit has been depleted of refrigerant within 14 days of receipt
5. Technician will review Reclamation schedule daily sorting by date received and schedule accordingly
3. Refrigerant Removal
1. Technician shall ensure all equipment is secure
2. Technician shall fill out the following information required on EDR:
1. Date of Recovery
2. Technician name and signature
3. Refrigerant type
4. Recovery Equipment ID
5. Start and End Wt
6. Total W
7. Vacuum Level Achieved
3. Technician shall place Environmental Safety Notice on all units in which refrigerants have been removed and fill out all information
4. Equipment Disposal Record (EDR) Retention
1. EDR shall consist of white, yellow and pink copies to be distributed in the following manner:
1. White copy shall be returned to the General Manager for electronic entry into data base
2. Yellow copy shall be returned to the General Manager and filed as customer copy and made available upon recurs
3. Pink copy shall be placed inside the compressor room of unit.
5. Coordination of Refrigerant transfer to customer’s preferred banking source.
1. Reclamation Technician will contact General Manager when refrigerant weight reaches supplier requirements.
2. General Manager will coordinate the pickup of refrigerant cylinders with preferred banking source.